Data Privacy Statement

Data privacy statement

Data privacy statement for website visitors

April 2020 Version 1.0

Web analysis service Matomo

Our website uses Matomo, an open source software for statistical analysis of user access. It is not possible to infer a specific person because your IP address is anonymized immediately after processing and before it is saved. We host Matomo ourselves. An external service provider is not involved.

Matomo is used for the purpose of improving the quality of our website and its content. This tells us how the website is being used and enables us to continuously optimize our offer.

You can contradict to the storage and evaluation of this data by Matomo at any time. In this case, a so-called opt-out cookie is permanently stored in your browser, which causes Matomo not to collect any data for storage and analysis. However, if you intentionally or unintentionally delete this cookie, the contradiction to data storage and analysis will also be cancelled. Cookies are only used to recognize your contradiction each time a page is accessed.

Alternatively, most modern browsers have a "Do Not Track" option that can be used to instruct websites not to track your activity. Matomo respects this option.

Data Privacy Statement for Contributions

April 2020 Version 1.0

You are required to accept our privacy policy to register. After you have registered, we collect the data in the content management system which feeds our event website with content. We use to organise the event. Among other things, we

  • print some of the data (name, institution) in the program or display it online
  • may share some of the data (name, contribution title, e-mail address, institution, possibly also your telephone number) with other contributors for to coordinate content
  • may use your contact details (name, e-mail address) for feedback to your contribution and to send you material relevant to the event (program, transcript)
  • may share some of the data (name, institution) with the session hosts
  • may share your data with collaborating institutions to the extent provided to render the service.

Please also note our other data protection terms from our Terms and Conditions:
Excerpt from our T&C, Section 7 Data protection:

  1. The database of the Contribution Website stores and processes user information in compliance with the applicable provisions of the German Data Protection Act (BDSG) and the German Telemedia Act (TMG). Personal data is only collected to enable event planning.

  2. The user agrees that their personal data may be collected, processed and used to enable event planning.

  3. The Contribution Website will not disclose personal data to third parties. An exception is made for the program planning team and other registered users who are also contributing to event planning. In these cases, the scope of the transmitted data is limited to the minimum required.

  4. The user is entitled to request information on their stored information and to request correction, blocking and—after the event has ended—deletion thereof. Furthermore, the user is entitled to request information on the status of their stored data by e-mail at: . Insofar as there is a statutory or contractual obligation to retain the data, said data will be blocked instead of deleted.

  5. The user's personal information will be kept confidential and in particular not disclosed for the purpose of advertising or market and opinion research.

Data protection notice for press accreditation

August, 26th 2021

Information in accordance with the EU General Data Protection Regulation (GDPR) on press accreditation

In this data protection declaration of the Bildungswerk des Verbandes Deutscher Tonmeister GmbH, we inform you about the processing of personal data in connection with a press accreditation. This declaration supplements the general data protection declaration on our website, which you can find at https://tonmeistertagung.com/en/Data Privacy Statement/. In special cases, this declaration is supplemented by separate data protection notices.

1. Responsible and data protection officer

Bildungswerk des Verbandes Deutscher Tonmeister GmbH, Am Brögel 1a, 42285 Wuppertal-Germany, email: , is the organizer of the Tonmeistertagung – and responsible for processing personal data in connection with press accreditation within the meaning of DS -GVO and service provider. If you have any questions about data protection, please contact the above address.

2. Categories and sources of personal data

When registering for press accreditation, the following data is requested: salutation, academic title (optional), first and last name, medium / publisher / editorial office, zip code, city, country, language, email address, telephone number (optional) and in which Media category you are to be accredited. At the end of the registration process, a legitimation document, such as work that has already been published, and a copy of your press ID must be uploaded. You can black out excess information such as your photo and date of birth on the press card. In addition, information on your interest in participating in event-specific segments and events can be requested. If the time and place of participation can be selected, a corresponding preference such as fixed days or times will be collected. We also process your participation data (day, times and event segment / event, if applicable).

3. Processing purposes and legal bases

3.1. Accreditation and event participation and organization

The Bildungswerk des Verbandes Deutscher Tonmeister GmbH processes your personal data in accordance with Section 2 to carry out the accreditation procedure, to check your legitimacy and, if you have been successfully accredited, for your participation in the event and its organization and implementation, including the Granting of access / participation authorizations (legal basis: Art. 6 Para. 1 lit. f GDPR (our legitimate interest in public and press work as well as checking the legitimacy and the organization and implementation of the event)).

3.2. Press and public relations

Furthermore, we use your personal data in accordance with Section 2 for press and public relations work in order to provide you with information about our company, the Bildungswerk des Verbandes Deutscher Tonmeister GmbH, about the events, accompanying and follow-up events organized by carried out by us or in which we are involved. Follow-up events are also other trade fairs organized or carried out by the Association of German Tonmeister (VDT) in Germany and abroad. For these purposes, we also forward your data to our association (VDT). The legal basis for the processing is our legitimate interest in providing optimal support for our press representatives (Art. 6 Para. 1 lit. f GDPR). We also use the data you provide in accordance with Section 2 for statistical purposes. The legal basis for the processing is our legitimate interest in the analysis and evaluation of the composition of the press representatives (Art. 6 Para. 1 lit. f GDPR).

4. Categories of recipients of the data

In addition to transferring data to the recipients named in Section 3 for the purposes listed there, we use the personal data to carry out certain processing activities in connection with the ticket purchase and the operation of the ticketing platform of our external service companies (in particular online ticket shop, (digital) communication measures Process data on our behalf (so-called "contract processors").

5. Storage period

Stored personal data will be deleted as soon as they are no longer required for the respective purpose of their processing. The legitimation documents will be deleted after a positive verification of the legitimation has been carried out. Insofar as the processing takes place on the basis of consent or on the basis of a legitimate interest of the Bildungswerk des VDT, the data in question will no longer be processed for the associated purpose after receipt of the revocation of the consent or the objection and, if necessary, deleted.

6. Your rights

According to Art. 12-21 GDPR, you have the right to request information about your personal data at any time, the right to correction, deletion and portability of the data as well as restriction of processing. Insofar as the processing is based on legitimate interests, you have the right to object to the processing of personal data at any time for reasons that arise from your particular situation. If you have given us your consent, you can revoke it at any time with effect for the future. If you are of the opinion that the data processing violates data protection law, you have the right to lodge a complaint with the competent supervisory authority (Art. 77 GDPR in conjunction with Section 19 of the Federal Data Protection Act). To exercise your rights, you can contact the person responsible by post or email (for contact details, see Section 1 above).